CORHAMPTON GOLF CLUB – RULES OF THE SENIOR MEN’S SECTION
Item 1 MEMBERSHIP
Item 2 FUNCTION
Item 3 OFFICERS
Item 4 COMMITTEE
Item 5 ELECTION OF NON-EXECUTIVE COMMITTEE MEMBERS
Item 6 POWERS OF COMMITTEE
Item 7 DUTIES OF EXECUTIVE OFFICERS
Item 8 ANNUAL GENERAL MEETING
Item 9 EXTRAORDINARY GENERAL MEETING
Item 10 NOTICE OF MEETING
Item 11 PROCEDURE AT GENERAL MEETINGS
Item 12 VOTING
Item 13 AMENDMENTS TO RULES
Item 14 COMPLAINTS
Item 15 MEMBERS BOUND BY RULES
ITEM 1: MEMBERSHIP
Gentlemen members of Corhampton Golf Club (CGC) aged 60 years or more may apply to join the Senior Men’s Section. In addition to members qualifying by age and having paid the registration fee, there shall also be Honorary and Social Membership categories. Honorary members shall be proposed by the Senior Men’s Committee and approved by a majority vote of those present and entitled to vote or voting by proxy at the Senior Men’s AGM.
Social membership shall be determined by a majority vote of the Senior Men’s Committee. Honorary members shall be entitled to vote at General Meetings of the Section, but Social members shall have no vote
ITEM 2: FUNCTION
To manage matters specific to the Senior Men’s Section of CGC that are not covered by the Rules, Regulations and Bye-laws of CGC and to do so in such manner as to conform to the Rules, Regulations and Byelaws of CGC.
ITEM 3: OFFICERS
3.1 The Captain shall be a Full Member of CGC who shall be proposed by the outgoing Section Captain, confirmed by CGC Management Committee and elected by majority vote of Section Members who are present and entitled to vote or voting by proxy at the AGM of the Senior Men’s Section and shall take office for one year.
3.2 The Vice-Captain shall be a Full Member of C.G.C who shall be proposed by the Section Captain and confirmed by C.G.C Management Committee and elected by majority vote of Section members who are present and entitled to vote or voting by proxy at the AGM of the Senior Men’s Section and shall take office for one year
3.3 Executive Officers – Honorary Secretary, Honorary Treasurer and Competitions Organiser – who shall be proposed and seconded by any two voting Section Members. They will be elected by majority vote of Senior Men Members who are present and entitled to vote or voting by proxy at the AGM of the Section and shall serve for a period of 3 years and shall be eligible for re-election.
ITEM 4: COMMITTEE
4.1 The Senior Men’s Committee shall consist of the Captain, Vice-Captain, Immediate Past Captain, Honorary Secretary, Honorary Treasurer, the Competitions Organizer and five other voting senior men members. To be quorate, the committee must comprise of four members one of whom must be the Captain, Vice-Captain, Hon Secretary or Hon Treasurer. The Senior Men’s Captain will, under normal circumstances, chair meetings of the Committee. In his absence the Committee will elect a chairman for that meeting.
4.2 The Vice-Captain of the Men’s Section, shall be an ex-officio member of the Senior Men’s Committee
4.3 In accordance with Club Constitution item 3.3, voting members of the Senior Men’s Committee are not permitted to be voting members of the Management Committee at the same time.
ITEM 5: ELECTION OF NON-EXECUTIVE COMMITTEE MEMBERS
5.1 Any two voting members of the Senior Men’s Section may nominate a voting member to serve on the Committee. Nominations, together with the names of the proposer, seconder and the nominees, shall be posted on the Senior Men’s Section Notice Board at least 14 days before the Section’s AGM.
5.2 If candidates exceed vacancies, balloting lists shall be prepared, containing the name of the candidates only and each voting member present or voting by proxy shall be entitled to vote. The candidate(s) with the largest vote, including any proxy votes submitted under rule 12.2 shall be duly elected. Should there be a tie, then the names should be returned to the floor for a further ballot.
5.3 In accordance with the Club’s constitution, non-executive candidates shall hold office for a period of 3 years when they shall retire, but be eligible for re-election for a further period of three years.
5.4 Any casual vacancy on the Committee may be filled by the Committee. Any member so chosen shall retire at the next AGM but shall then be eligible for re-election.
5.5 The Committee may co-opt any additional temporary members if they so require. Any member so chosen shall retire at the next AGM, but shall then be eligible for re-election.
ITEM 6: POWERS OF COMMITTEE
6.1 The Committee shall have control of the finances of the Senior Men’s Section and such administrative powers as may be necessary for properly carrying out the function of the Section, in accordance with CGC Rules. The Committee may appoint such sub-committees to consist either of members of the Committee, or members of the Section as they consider necessary for special purposes. At every meeting of the Committee or Sub-Committee, in the event of a drawn vote, the Chairman shall have a casting vote.
6.2 The Committee shall have the power to set the annual registration fee or any other fee regarding membership of the Section, including entry fees to competitions of the Section and Open competitions, all such fees to be approved by the Management Committee of CGC.
6.3 In accordance with the Club Constitution item 3.2.5, the Captain shall be entitled to attend all Club Sub-Committee meetings, must be given notice of such meetings and if he wishes to attend, inform the Chair of that meeting.
ITEM 7: DUTIES OF THE EXECUTIVE OFFICERS
7.1 The Honorary Secretary shall conduct the correspondence of the Section and shall have the custody of all documents [except those that relate to Competitions] belonging to the Senior Men’s Section. He shall keep full and correct minutes of proceedings but records of competitions shall be kept by the ‘Competitions Manager’.
7.2 The Honorary Treasurer shall keep the accounts of the Senior Men’s Section and make up the Annual Accounts to 30th September which shall, after audit, be circulated to all members at the AGM
7.3 The Competition Manager shall arrange all of the Section’s competitions to be played in date order. He will also keep all records of all competitions with the results and also be responsible for looking after and updating the Seniors Competition Manual [called the Bible].
ITEM 8: ANNUAL GENERAL MEETING (AGM)
The AGM shall be held each year in the month of October, at such time and venue that the Committee shall approve, at which and in addition to other business, the accounts of the year ended 30th September shall be presented by the Hon Treasurer.
ITEM 9: EXTRAORDINARY GENERAL MEETING (EGM)
The Committee may call an EGM whenever they see fit and shall be bound to do so in receiving a request signed by not less than twelve members.
ITEM 10: NOTICE OF MEETING
At least twenty eight days ahead of a General Meeting, the Honorary Secretary of the Section shall post a notice calling the General Meeting on the Senior Men’s Section notice board.
ITEM 11: PROCEDURE AT GENERAL MEETINGS
At any General Meeting, twenty voting members must be present to form a quorum and the votes will be taken as the Chairman shall direct. At every General Meeting the Chairman may vote, and in the event of a drawn vote, shall have the casting vote.
ITEM 12: VOTING
12.1 All members, except Social Members are entitled to vote at any General Meeting
12.2 A member who cannot attend a General Meeting may apply, in writing or in person, to the Honorary Secretary for a form in order to appoint a proxy to vote for him at that meeting. Completed proxy forms must be received by the Honorary Secretary at least 5 days before the meeting.
ITEM 13: AMENDMENTS TO RULES
13.1 Any change to these Rules in respect of running the Section can only be made by the vote of a two-thirds majority of members present who are entitled to vote, or voting by proxy, at a General Meeting. Twenty one days’ notice of proposed repeals or amendments to The Rules shall be given to the Honorary Secretary, who shall post the details on the Senior Men’s notice board at least fourteen days before the General Meeting.
All such changes must be approved by the Management Committee in writing before they can become active.
13.2 Any changes made to bring these Rules into line with the Clubs’ Constitution shall
be adopted for use immediately following the written approval of the Management Committee and then be formally noted at the next Section General Meeting
13.3 If a new rule adopted at any General Meeting is subsequently found to conflict
with an existing rule that has not been replaced or modified, the existing rule will take precedence until the conflict is removed by rewording of either of the rules and voted on at a General Meeting.
ITEM 14: COMPLAINTS
All complaints shall be made in writing to the Honorary Secretary who, if he is unable to deal with them, shall submit them to the Committee whose decision shall be final.
ITEM 15: MEMBERS BOUND BY RULES
Every Member shall be bound by and submit to these Rules, and also to the Constitution and Rules of CGC.
ITEM 16: CONFLICT OF RULES
If a new rule adopted at any General Meeting is subsequently found to conflict with an existing rule that has not been replaced or modified, the existing rule will take precedence until the conflict is removed by rewording of either of the rules and voted on at a General Meeting.
ITEM 17: REVIEW OF THE RULES
A full revision of the Rules of the Senior Men’s Section will take place every three years or whenever the Club Management Committee and membership approve changes to the Club Constitution, whichever is earlier.
Revisions made 2-4-19
Section 7.3 added, and Section 13 re-written by Mgt Committee
Next Review in 3 years – April 2022